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IDEX Associate Buyer in West Henrietta, New York

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses ( around the globe, chances are, we have something special for you.

JOB TITLE: Associate Buyer

REPORTING TO: Supply Chain Manager

LOCATION: West Henrietta, NY


These positions may require lawful access to ITAR/EAR controlled information and employees in this role will need to meet those requirements. Requirements include US Citizenship or US Permanent Resident.

Who is IDEX Health & Science (IH&S)?

As a business unit of IDEX Corporation, IH&S has a long history of driving growth in life sciences and healthcare by embracing innovation and redefining the supplier-customer relationship. The work we do every day allows us to discover key insights and break new ground to create some of the most meaningful technologies that have a lasting impact on companies, industries, and society. One of business segments is called Life Science Optics and we are looking to add more talent to the team.

Life Science Optics (LSO):

Our newly opened Optics Center of Excellence (COE) in West Henrietta, NY , is a manufacturing and R&D focused team that sits at the leading edge of high-end optics for life sciences. Focused on assisting partners at every stage of the development processes, we invest in people and infrastructure to drive bold ideas and pragmatic solutions. With its optics-rich foundation of talent, universities, and supporting businesses, Rochester is the ideal location to elevate your career with fascinating work and endless opportunities.

Our formula for success is simple. We work hard to maintain a culture where you can own your work; you are encouraged to try new ideas in a collaborative environment; and you can apply your skillset to enable our clients to gain a competitive advantage in their own market. At IDEX Health & Science, you have the opportunity to work with a great group of people, mentor others, and build a great future.


Reporting to the Supply Chain Manager, the Associate Buyer will be a key member of the Purchasing Team responsible for establishing and maintaining purchasing system requirements for MRO, Services and Consumables through MRP messages driven in our ERP system (JDE), and requisition for replenishment orders. This position includes but is not limited to purchase order entry and maintenance, managing on-time placement of future PO’s; logic and problem solving for PO issue resolution, ownership of electronic flow and appropriate approvals, and some administrative support for weekly/monthly tasks and projects. This position will interface with all departments of the organization. The candidate will need to demonstrate initiative and have a solid work ethic to fit within our team culture.


  • Review MRP reports, verify demand, and place purchase orders as needed for current demand, forecast, and safety stock

  • Enter data into ERP system from an approved email or requisition for PO creation

  • Issue Purchase Order via electronic email, internet online ordering or telephone

  • Ensure approvals and purchase order documentation are archived appropriately for further audits

  • Strong confidence and authority to engage with suppliers via telephone and email

  • Work with suppliers to confirm purchase orders in a timely manner - verifying upcoming shipments and any open non-confirmed orders

  • Review Open PO report and ensure PO’s are received by suppliers; expedite past due orders and monitor and help facilitate urgent expedites

  • Participate in meetings with the Supply Chain Manager to discuss current trends, open purchase orders, expedites, pricing issues and other supply chain related items

  • Process purchase order changes/revisions and communicate to suppliers

  • Monitor purchase order exceptions such as push-outs, pull-in’s and changes when necessary

  • Assist cross functional teams with raw material identification, specification support and solicitation of competitive quotes on raw material, finished goods, and other products as required such as office suppliers and/or capital equipment

  • Participate in Material Review Board (MRB) meetings and utilize Return-To-Vendor process (RTV) to properly return materials to suppliers

  • Work closely with program managers, engineers, and suppliers to ensure ECO’s (Engineering Change Orders) are at the most current level and any part number or purchase order changes are completed in a timely manner

  • Establish and monitor Min/Max and safety stock program to ensure material is readily available and in stock when needed to execute seamless supply chain strategies

  • Identify PO issues and forwards to Buyers or Supply Chain Manager for resolution

  • Perform other related duties as assigned for the purpose of ensuring efficient and effective functioning of the work in Supply Chain Department


  • Associate degree Supply Chain, Business Administration, or another relevant field

  • 2-5 years purchasing experience, preferably in a manufacturing environment

  • Experience with MRP/ERP web-based systems, JDE experience a plus

  • Experience establishing and maintaining supplier relationships with new and existing suppliers


  • Strong computer skills (Microsoft Word, Excel, Outlook, file directory navigation, ERP navigation, etc)

  • Microsoft Excel experience (VLOOKUP/SUMPRODUCT Functions, Pivot Tables), a plus

  • Demonstrated ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals Ability to read and understand procedures

  • Lean Six Sigma knowledge, a plus

  • Must be very organized, able to work with strict deadlines, persistent in obtaining required information from suppliers and internal stakeholders

  • Work on routine assignments that require some problem-solving skills

  • Ability to work well with others in fast paced, dynamic environment

  • Perform all duties in an independent and professional manner as well all, in a team environment that promotes collaboration

  • detail-oriented individual with good analytical skills, excellent written/verbal communication, and interpersonal skills

  • Ability to effectively present information and respond to questions and inquiries

  • This position is a site-based role

IDEX Health & Science LLC., a Unit of IDEX Corporation is an Equal Opportunity Employer committed to workforce diversity

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).

Business Unit: IH&S (West Henrietta COE)

Job Segment: HST Health & Science Technologies