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IDEX HR and Payroll Coordinator in Waterloo, Ontario

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses (https://www.idexcorp.com/our-businesses/business-segments/) around the globe, chances are, we have something special for you.

Position Summary:

The Human Resources Coordinator aids with and facilitates the human resource processes for our team. This role administers payroll, employee health and welfare plans and all other administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entries.

Reports To: Human Resources Leader

Essential Functions:

Position requirements include, but are not limited to:

  • Maintenance of Workday HRIS and ADP Payroll systems and required and ad-hoc reporting

  • Process bi-weekly payroll for the Canadian team members

  • Manage payroll changes for US employees

  • Administer and process the required documents for the health and welfare plans, including enrolment, changes and terminations

  • Performs a customer service function by answering employee requests and questions and escalating as appropriate

  • Reconciles benefit statements

  • Assist with the recruitment, interview process and reference checks

  • Maintain both hard and digital employee files current

  • Perform orientation and update records for new team members

  • Partnering with QA department, create and maintain required training records and documentation

  • Generate and maintain required IT reports and IT tickets for employee changes

  • Assist with ad-hoc HR projects

  • All other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

  • BA in Business, Human Resources or a related field

  • 2+ years of experience in Payroll/Benefits roles

  • Prior experience in a manufacturing, engineering or Lean manufacturing environment

  • Effective HR administration and people management skills

  • Employee relations experience is a must

  • Demonstrated ability and experience working in a dynamic, deadline-oriented environment is required

  • Excellent verbal and written communication and organizational skills and meticulous attention to detail

  • Strong time management skill with a proven ability to meet deadlines

Computer Skills:

  • Proficiency in Microsoft Office applications

Physical Demands and Environmental Factors: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

  • Regularly works in an office setting

  • Frequently required to stand, walk, sit, talk and listen

  • Must be able to work in front of a computer for a large portion of the day

  • May occasionally lift up to 20 lbs

Quadro Engineering Corp. is committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request. This job posting is available in an accessible format upon request.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).

Business Unit: Quadro

Job Segment: HST Health & Science Technologies

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