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IDEX Shipping Co-ordinator in Shannon, Ireland

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses ( around the globe, chances are, we have something special for you.

IDEX Pump Technologies (IRL) Ltd is looking for an experienced, self-motivated person to join its Shannon manufacturing team in the role of Shipping Co-Ordinator.

  • Manage freight costs for imports and exports across all modes of transport on Domestic, European and International shipments

  • Monitor exports through carrier tracking systems and email communications for any possible delays. Communicate and actual/potential delay to the relevant customers

  • Responsible for the timely and accurate processing of all outgoing shipments on the JD Edwards system

  • Management of documentation preparation, tariff code checks, license and certification requirements for each destination

  • Prepare documentation for outgoing shipments throughout Europe, Asia and the US i.e. Packing Slips, Invoices, Pro-Forma Invoices, Consignment Dockets, ATR Certificates, EUR 1 forms

  • File and maintain shipping records

  • Accurately record shipment data including weights, dimensions, special instructions

  • Assure compliance with customer instruction regarding packaging and transportation of goods and materials

  • Collaborate with Warehouse and Customer Service departments to ensure timely and accurate adherence to customer dispatch date

  • Responsible for acquiring and filing SAD Proof of Export document for non-EU shipments per customs and compliance procedure

  • Perform annual audit of same and ensure records of same are available for review by SLT and Corporate Compliance

  • Develop and maintain an understanding of pump classification for Export Control, participating around dual-use products

  • Develop and maintain a database of pump/part classification codes for Export Control

  • Participate in relevant Import/Export Training and attend Global Team discussions.

  • Responsible for booking transport of goods with relevant carriers (both outbound and inbound)

  • Responsible for accurate updating and maintenance of ECCN and HTS codes for compliance purposes

  • Provide cover for department member


  • Previous experience of Air, Ocean and Road freight processes and documentation requirements/procedures

  • Self-motivated, with an ability to work as part of a team

  • Strong organizational and communication skills

  • Proficiencies in Microsoft Excel and Outlook

  • JD Edwards experience an advantage

  • Strong problem-solving skills

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

Business Unit: Viking Pump

Job Segment: FMT Fluid & Metering Technologies