IDEX Accounts Payable Clerk-Senior in Irvine, California
If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.
With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses (https://www.idexcorp.com/our-businesses/business-segments/) around the globe, chances are, we have something special for you.
Under minimum supervision handles a wide variety of duties relating to Accounts Payable and general accounting. Assure accuracy processing of supplier invoices for goods and services provided and manage payments for the same within cash flow guidelines. Works on complex assignments requiring independent action and high degree of initiative to resolve issues. Assist with monthly and annual closings and account analysis and supporting the Accounting Manager in carrying out the responsibilities of the accounting department.
Process checks and transmit ACH, ensuring timely and accurate processing of all accounts payable invoices
Must be able to manage an invoice vouchering volume of 600 to 800 per month.
Domestic vendors vouchering
Adhere to contractual payment terms to ensure smooth operation of the business while maximizing early payment discounts
Communicate with vendors in a professional manner when inquiring about past due invoices
Data analytical skills to be able to analyze prior payments and research application errors
Process i-TRAX report for potential new vendors
Sort/distribute incoming mail
Researches the more complex problem accounts. Contacts vendors to resolve account discrepancies
Resolve failed payments to ensure successful delivery and transmission
Conduct analytical review of purchase order to invoice to determine cause and fix
Collaborate with purchasing team to resolve invoice to PO discrepancies
Treasury & International A/P (Wire Transfers)
Processing vouchers/ 3-way match & paying international vendors
Coordinating setting up new international vendors for wire processing
General Accounting duties
Prepare monthly journal entries for assigned responsibilities
Assist and participate in the monthly closing process for assigned responsibilities
Prepare Blackline account reconciliations. Ensure all supporting financial documents are completed in a timely and accurate manner
Manage our AR/AP intercompany accounting process
Daily Sales Reconciliation
Prepare bad debt reserve calculation (N8)
Support Audit requests both internally and externally
Ability to identify areas for improvement and execute process and process documentation to support resolution
Comply with all internal controls to ensure accurate financial records, particularly in relation to Corporate Signature Authority Matrix, & SOX
Process annual update to credit memo accrual
Ensure daily that the cash general ledger ties to bank statements
Prepare and provide requested information to external/ internal auditors.
Unvouchered Report maintenance
Ensure resolution of aged outstanding inventory receipts still open to be paid in timely fashion
Tooling Database maintenance
Make sure database is up to date with currently active tools and locations
Ensure active tools have signed updated agreements
Import/Export Compliance (records management)
Inventory Cycle count database management
Contracts library management
Assist Accounting Manager in development of AOP
Other duties as required
Direct reports: None
High school diploma or GED, Associate’s degree (A.A.) preferred, 5 years Accounts Payable and/or General Accounting experience and/or training; or equivalent combination of education and experience.
The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals.
Comprehensive understanding of fundamental financial concepts, practices, and procedures.
Proficiency in Excel (pivot tables, V-Lookups and formulas) and Word.
Ability to work and contribute in a team environment.
Strong sense of urgency and organizational skills.
Strong verbal and written communication, analytical and problem-solving skills.
Strong interpersonal skills – a polite and professional demeanor when working with all levels of the organization, customers or suppliers.
Ability to work efficiently with multiple priorities and tight deadlines
Strong attention to detail.
Self motivated; action oriented and able to work independently.
Familiar with JDE and OneStream
Associate’s degree in Accounting or higher preferred
Occasional Domestic Travel to Juarez Mexico and Wheeling, Illinois 1 or 2 times per year
OTHER SPECIALIZED DUTIES, & PHYSICAL REQUIREMENTS, ETC.
General Office Environment
Overtime is required, especially during month end/quarter end cycles.
Perform sedentary work at a workstation
Operate computerized equipment and perform calculations
Ability to lift 10 lbs. Bend as is necessary for sitting, using computers, and using the telephone
Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?
IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).
IDEX (NYSE: IEX) is a company that has undoubtedly touched your life in some way. In fact, IDEX businesses make thousands of products that are mission-critical components in everyday activities. Chances are the car you’re driving has a BAND-IT® clamp holding your side airbag safely in place. If you were ever in a car accident, a Hurst Jaws of Life® rescue tool may have saved your life. If you or a family member is battling cancer, your doctor may have tested your DNA in a quest to find the best targeted medicine for you. It’s likely your DNA test was run on equipment that contains components made by our growing IDEX Health & Science team.